Australian Embassy
Belgium, Luxembourg and Mission to the European Union and NATO


How to lodge your Australian Passport application

All Australian citizens must lodge their passport application in person. Passport application interviews at the Embassy in Brussels are offered by appointment only. We are not able to accept applications by mail or courier. This helps us to protect you, by protecting the security and integrity of your Australian passport. Please contact us on + 32 (0)2 286 0500 or by email for further advice or to make an appointment to lodge your application. Appointments are available from Monday to Friday from 09:00 to 12:30hrs. Please note the Embassy is closed on certain public holidays.

Please note that child applications should be lodged in person by a parent or person with parental responsibility for the child. The parent or person lodging the application is not required to be an Australian citizen, but will need to bring photographic proof of their own identity to the appointment.

If you are an Australian citizen living or currently staying in Belgium or Luxembourg, you can either complete and print an online application form or request a blank application form to be mailed to you. 

If you wish to apply for an Australian Passport, please read the following information carefully.

Please note:

  • You must bring your current or most recent Australian passport if you have one
  • You should complete the form using black ink and print within the boxes in BLOCK LETTERS.
  • Incomplete applications cannot be processed.
  • Signatures and photographs are required to be less than 6 months old.
  • You must ensure that your signature is made within the white boxed areas. Failure to do so may invalidate your application. Children over the age of 10 need to sign the application form.
  • Australian photograph requirements differ from local Belgium/Luxembourg photo standards.
  • Please do not affix photographs with staples or paperclips to the application as this will damage the image.
  • You should allow up to three (3) weeks to receive a new passport.
  • All documents submitted must be originals, photocopies and/or certified copies are not acceptable.
  • For PC8 applicants: If you were born overseas, please provide your Australian citizenship certificate and your foreign birth certificate (with an official translation into English or the International version issued by the Belgian or Luxembourg Authorities).
Child Applications:
  • We invite the lodging parent to provide also the ID of the non-accompanying parent.

General passport information
Translation of foreign documents

When the supporting documentation is written in a foreign language an official English translation from a translating service must be provided.

Dr Alexandre Huillet
83, rue du Prévôt
B-1050 Brussels
Phone : + 33 (0) 7 78 20 60 43 

Amandine Gillet
Rue Paul Spaak 14
B-1050 Brussels
Phone : +32(0)498 415064

Belga Translations
Avenue Roger Vandendriessche 18/5 40
1150 Brussels
Phone: + 32 (0) 7795801

Belgian Chamber of Translators & Interpreters
Rue Montoyerstraat 24 - b12
1000 Brussels
Phone/Fax: +32 2 513 09 15

In providing these names, neither the Australian Government, nor the Australian Embassy in Brussels can accept any responsibility whatsoever for the competence or otherwise of any of the firms mentioned above.

 More Information
  • Passport application fees and payment details for JANUARY 2018

    The Australian Embassy in Brussels does not accept cash payments. All fees must be paid in euros at time of lodgement. The Embassy accepts debit cards, Visa and Mastercard credit cards.

    The Euro amount is subject to revision on the first day of each month due to exchange rate fluctuations and/or changes to the fees payable under the Passport Act. Please check these details again if you are paying in a different month.




(Include overseas surcharge)

Ordinary Passport

Usual Validity





10 years







5 years


Minor < 16 years old

Minor > 16 years old




5 years

10 years


Emergency Passport



7 months



  • The above passport fees include the overseas surcharge
  • The Australian Embassy in Brussels does not have the facility to issue a full validity passport with priority processing as this is possible in Australia.
  • Where there is an urgent need to travel, a limited validity Emergency Passport may be issued. A full validity passport may be applied for simultaneously, utilising the same application as for the Emergency Passport.
  • Your new passport can be collected from the Embassy. If you are unable to do so, a postage fee of € 7.00 is charged for registered mail within Belgium and € 11.00 to Luxembourg. The Australian Embassy in Brussels cannot send the passport to a location outside of these countries.