Australian Embassy
Belgium, Luxembourg and Mission to the European Union and NATO

Passports

How to lodge your Australian Passport application

In-person applications - by appointment

Passport application interviews at the Embassy in Brussels are offered by appointmentsPlease contact us by e-mail for further advice or to make an appointment to lodge your application. Appointments are available from Monday to Friday from 09:00 to 12:00hrs. Please note the Embassy is closed on certain public holidays.

Please note that child applications lodged in person should be by a parent or person with parental responsibility for the child. The parent or person lodging the application is not required to be an Australian citizen, but will need to bring photographic proof of their own identity to the appointment.

If you wish to apply for an Australian Passport, please read the following information carefully.

The Australian Passport Office (APO) is currently seeing strong demand for passports. For this reason, you are advised to apply for or renew your passport well ahead of your planned travel dates. Further information from the APO is available here.

Please allow up to six weeks from the date of interview for your passport to arrive at the Embassy, once all requirements have been met. This does not include additional in-country mailing time if you choose to have your new passport sent to you via registered mail.

If you have an urgent need to travel and cannot wait the standard timeframes for a full validity passport, the Embassy may be able to issue an emergency travel document, in certain limited circumstances. Please contact the Embassy in Brussels on  email [email protected] for further details and requirements.

 

As of 01 January 2023, passport renewals for adults  by post

 

As of 01 January 2023, passport renewals for children under the age of 16 by post

NOTE: First time children passport applications and children aged 16-17 are not eligible for postal applications

 

General passport information
Guarantor requirements:

If you do not know an Australian passport holder who can meet the following requirements as your Guarantor (see section 11, page 3 of the application form), you may use a Guarantor/Referee who is not an Australian passport holder as long as he or she is currently employed in one of the approved professional or occupation groups listed below, and:

  • is not related to you by birth or marriage,
  • is not in a de facto relationship with you,
  • does not live at the same address,
  • is over 18 years of age,
  • has known you for at least 12 months or since birth, and
  • is readily available to discuss your application during normal business hours.

Approved professional or occupation groups

  • Chartered/Certified Accountants
  • Chartered Engineers
  • Judges, Barristers, Solicitors, Patent Attorneys, Clerks of Court, Bailiffs, Sheriffs
  • Registered Medical Practitioners (Doctors and GPs only), Dentists, Pharmacists, Registered Veterinary Surgeons, Registered Nurses
  • Members of Parliament, elected City, County and District Councillors
  • Police Officers with at least 5 years continuous service
  • Members currently serving in the regular Australian or British Defence Force with at least 5 years continuous service
  • Ministers of Religion and Marriage Celebrants
  • Teachers - full-time, who have been teaching for more than 5 years
  • Civil Servants/Local Government employees - full-time, who have been employed continuously for at least 5 years by their current employer
  • Bank Branch Managers - manager of a High Street bank, but not managers of investment or business branches, building societies, bank travel centres, loan centres or line mangers within a bank
  • Post Office Managers - manager of a post office managed directly by Post Office Ltd, owned by Royal Mail (not post office agencies, sub post offices or franchise offices)

The guarantor must complete in his/her own handwriting section 11. Guarantor/referee must have known the applicant for at least 12 months and must not be related to the applicant by birth, marriage or de facto relationship and should not reside at the same address.

Guarantor should endorse in his/her own handwriting and sign (using a heavy black pen) the back of one photograph with the following wording: “This is a true photograph of {applicant's name in full}

 

Translation of foreign documents

The Australian Embassy, Brussels, does not provide translation services. Please visit  Belgian Chamber of Translators & Interpreters; Luxembourg Association of Translators & Interpreters or in Australia National Accreditation Authority for Translators and Interpreters for a list of certified translators and interpreters in these respectve countries.

In providing these names, neither the Australian Government, nor the Australian Embassy in Brussels can accept any responsibility whatsoever for the competence or otherwise of the organisations mentioned.

More Information

  • Passport application fees and payment details as of June 2024

The Australian Embassy in Brussels does not accept cash payments. All fees must be paid in euros at time of lodgement. The Embassy accepts debit cards, Visa and Mastercard credit cards.

The Euro amount is subject to revision on the first day of each month due to exchange rate fluctuations and/or changes to the fees payable under the Passport Act. Please check these details again if you are paying in a different month.

       AUD            EUR            TOTAL (EUR)     
PASSPORT (32 page)      
ADULT (18+) (total includes surcharge) 346 211 305
CHILD (16/17) (total includes surcharge) 346 211 257
CHILD (15 and younger) (total includes surcharge) 175 107 153
SENIOR  (75+) (total includes surcharge) 175 107 201
REPLACEMENT PASSPORT (surcharge not charged) 217 132 132
       
OVERSEAS PROCESSING SURCHARGE - ADULT 155 94 94
OVERSEAS PROCESSING SURCHARGE - CHILD 76 46 46
       
EMERGENCY PASSPORT APPLICATION FEE (no surcharge charged) 217 132 132
       
OTHER TRAVEL DOCUMENTS (no surcharge charged)      
CERTIFICATE OF IDENTITY 217 132 132
DOCUMENT OF IDENTITY 91 55 55
PASSPORT OBSERVATION (after issue) 17 10 10
TITRE DE VOYAGE UN CONVENTION TRAVEL DOC 217 132 132

 

  • The Australian Embassy in Brussels is unable to offer a priority processing service for full validity passports. Please see "How long to get a passport".  
  • Where there is an urgent need to travel, a limited validity Emergency Passport may be issued. A full validity passport may be applied for simultaneously, utilising the same application as for the Emergency Passport.
  • Your new passport can be collected from the Embassy. If you are unable to do so, a postage fee of € 10.00 is charged within Belgium and
    € 14.00 to Luxembourg. The Australian Embassy in Brussels cannot send the passport to a location outside of these countries.
  • Damaged passports
  • Report a lost and stolen passports
  • Brochures and publications